3 Things to Remember When You’re Moving Your Office
In some ways, moving your office is similar to moving your house. You have furniture to move, equipment to store, and the like. But in most ways, it’s very different. A move disrupts your business flow, inconveniences customers, and comes with costs that a personal move doesn’t. If you’re planning a commercial move in the future, here are the three things you need to keep in mind.
1. Planning Your Space
Your new office space has different dimensions than your current one does, which means that you’ll have to figure out where to place your office equipment, furniture, etc. once the stuff is in your office. The best space-planning includes mapped out blueprints of the position of the office equipment and furniture. The trick to making this a reality is to give yourself a lot of time for the move.
As you work through these floor plans, make sure to:
• Plan far in advance
• Inform your employees of any differences to expect (i.e. going from an open space design to cubicles)
• Measure your furniture and equipment
• Decide if you’ll move immediately to your new office or go with commercial storage in Las Vegas for a time.
• Mark the floors in your new space.
2. Moving Costs
Let’s face it. It costs money to move, even if you’re having your employees doing most of the moving, rather than hiring it out to a moving company. There are some obvious expenses, like gas, food and drinks for breaks, and first-aid kits. There are some “hidden” costs, like the loss of money due to the loss of productivity.
That doesn’t even include what it will cost you to hire out your move. While this may seem like the spendiest option of all, it may actually save you money in the long run. Most commercial movers will provide you with a moving estimate, which allows you to budget for the move. They’re also insured and have professional movers, which means your employees can be busy working on tasks that they’re best at, which minimizes the loss of productivity.
3. Loss of Work Time
At some point during your move, you’re going to be dealing with the issue of lost production time. Your employees are going to find it harder and harder to work as more and more of your office equipment gets packed up and taken away. Your moving plan should include provisions for this eventuality, which may mean moving during your business’s off-season or moving most of your stuff during the weekend when your employees aren’t doing tasks for your clients.